Clear communication is essential when coordinating meetings, scheduling appointments, or arranging interviews in a professional environment. The phrase “My availability is as follows” is a practical way to share the dates and times when you are free. However, repeating the same expression in every email or business conversation can make your communication sound predictable. Choosing thoughtful alternatives allows you to express your availability with greater confidence, flexibility, and professionalism. Whether you are responding to a manager, arranging a meeting with a client, coordinating with colleagues, or applying for a job, the right wording can make scheduling easier. Professional alternatives also help you communicate your preferred time slots without sounding demanding or overly formal. By learning different ways to present your availability, you can adapt your language to different situations, maintain a courteous tone, and make your messages more engaging, natural, and effective.
What Does “My Availability Is as Follows” Mean?
“My availability is as follows” is a formal expression used to introduce a list of dates, times, or periods when someone is available for a meeting, appointment, interview, or other activity.
It commonly appears in professional emails, workplace messages, interview correspondence, and scheduling discussions. The phrase signals that the sender is about to provide specific time slots for the recipient to consider.
For example:
“My availability is as follows: Monday from 10 a.m. to 12 p.m. and Wednesday from 2 p.m. to 4 p.m.”
The expression has a neutral, organized, and professional tone. It is particularly useful when communicating with managers, clients, recruiters, or business partners. However, alternatives such as “Here are the times that work for me” or “I’m available at the following times” can sound more conversational while remaining professional.
When to Use It
Sharing your availability is useful whenever two or more people need to coordinate their schedules. The wording you choose should reflect the formality of the situation, your relationship with the recipient, and the purpose of the meeting.
- Professional emails: Use a formal expression when sending available time slots to a manager or client. Example: “Please find my availability for next week below.”
- Job interviews: Clearly communicate when you can attend an interview. Example: “I am available Tuesday morning or Thursday afternoon for an interview.”
- Workplace meetings: Coordinate with colleagues without unnecessary back-and-forth. Example: “Here are the times I can meet this week.”
- Client appointments: Offer convenient options while remaining flexible. Example: “I can accommodate a meeting on Monday or Wednesday afternoon.”
- Team scheduling: Share several possible time slots with multiple participants. Example: “My available time slots are listed below.”
- Casual conversations: Use natural language with colleagues or acquaintances. Example: “These are the times that work for me.”
- Academic or personal appointments: Communicate your schedule to teachers, service providers, or friends. Example: “I’m free after 3 p.m. on Friday.”
Providing clear time slots and mentioning your time zone when necessary helps prevent confusion, especially when coordinating with people in different locations.
Is It Polite or Professional?
Yes, “My availability is as follows” is polite, professional, and grammatically correct. It communicates your schedule clearly and introduces the information in an organized manner.
The phrase is particularly appropriate for formal emails, interview scheduling, business correspondence, and communication with senior colleagues. Its slightly formal structure makes it suitable when you want to maintain a professional impression.
However, it may sound unnecessarily stiff in a quick message to a teammate or a familiar colleague. In such cases, “Here are the times that work for me” or “I’m free at these times” sounds more natural.
For the best results, choose wording that suits the recipient and the context. If you are sending a formal email, introduce your time slots politely and list them clearly. If you have limited flexibility, communicate that respectfully. If you can accommodate changes, mention that you are open to alternative times.
The goal is to present your schedule confidently while making it easy for the other person to choose a suitable time.
30+ Professional Ways to Say “My Availability Is as Follows”
Here are 38 professional, polished, and natural alternatives you can use in emails, meetings, interview correspondence, and everyday workplace communication.
1. I Am Available at the Following Times
Meaning: Introduces a list of specific dates or times when you are free.
Tone: Professional, direct, and clear.
Example: I am available at the following times: Monday at 11 a.m. or Thursday at 2 p.m.
Why and when to use it: This is one of the most versatile alternatives for professional emails and scheduling requests.
Purpose and Personalization: Add a short list of time slots immediately afterward so the recipient can respond easily.
2. Please Find My Availability Below
Meaning: Directs the recipient to the availability details included in the message.
Tone: Formal, courteous, and businesslike.
Example: Please find my availability below for our proposed project review.
Why and when to use it: Use this expression in formal correspondence when presenting your schedule in a list or table.
Purpose and Personalization: It works especially well when your email includes several possible meeting times.
3. Here Are the Times That Work for Me
Meaning: Shares the time slots that fit your current schedule.
Tone: Friendly, professional, and approachable.
Example: Here are the times that work for me next week: Tuesday afternoon and Friday morning.
Why and when to use it: This phrase is suitable for everyday workplace emails and conversations with colleagues.
Purpose and Personalization: It offers a natural alternative to more formal scheduling language.
4. My Available Time Slots Are Listed Below
Meaning: Introduces a list of specific periods when you can attend a meeting or appointment.
Tone: Organized, formal, and precise.
Example: My available time slots are listed below for your consideration.
Why and when to use it: Choose this wording when coordinating interviews, consultations, or structured business meetings.
Purpose and Personalization: Present the times in chronological order to make the options easier to compare.
5. I Am Free During the Following Periods
Meaning: Indicates the periods when you have time available.
Tone: Neutral, professional, and straightforward.
Example: I am free during the following periods: Wednesday from 9 a.m. to 11 a.m. and Friday after 1 p.m.
Why and when to use it: This expression is useful when your availability covers several time ranges rather than individual appointments.
Purpose and Personalization: Include the relevant dates to prevent scheduling misunderstandings.
6. The Following Times Work Well for Me
Meaning: Identifies the dates and times that suit your schedule.
Tone: Collaborative, confident, and polite.
Example: The following times work well for me for our upcoming discussion.
Why and when to use it: Use this phrase when responding to a meeting request or proposing several scheduling options.
Purpose and Personalization: It communicates flexibility without suggesting that your entire schedule is open.
7. I Would Be Available at These Times
Meaning: Politely presents the periods when you could attend a meeting or appointment.
Tone: Courteous, measured, and professional.
Example: I would be available at these times to discuss the revised proposal: Monday at 3 p.m. or Wednesday at 10 a.m.
Why and when to use it: This wording works well when responding to a manager, client, or business partner.
Purpose and Personalization: Use it when you want to sound accommodating without making an overly casual statement.
8. My Schedule Is Open During the Following Times
Meaning: Indicates that the listed periods are available for scheduling.
Tone: Professional, organized, and confident.
Example: My schedule is open during the following times for a brief consultation.
Why and when to use it: This expression is suitable for coordinating work appointments and planning discussions.
Purpose and Personalization: Use “open” only for periods when you genuinely have no conflicting commitments.
9. I Can Make Myself Available at the Following Times
Meaning: Communicates that you can arrange your schedule to accommodate the listed options.
Tone: Accommodating, professional, and considerate.
Example: I can make myself available at the following times to meet with your team.
Why and when to use it: Use this phrase when you are willing to adjust your schedule to facilitate a meeting.
Purpose and Personalization: It conveys cooperation while keeping the proposed options clear.
10. Here Is My Availability for the Week
Meaning: Introduces the times you can meet during a particular week.
Tone: Natural, organized, and professional.
Example: Here is my availability for the week so we can finalize a time for the planning session.
Why and when to use it: This expression is ideal for weekly planning emails, team coordination, and recurring meetings.
Purpose and Personalization: List the days and hours that matter rather than providing unnecessary scheduling details.
11. I Am Available at Your Preferred Time, Subject to My Schedule
Meaning: Expresses a willingness to accommodate the recipient’s preference within your existing commitments.
Tone: Courteous, flexible, and diplomatic.
Example: I am available at your preferred time, subject to my existing commitments.
Why and when to use it: Use this wording when you want to accommodate someone but cannot promise unlimited flexibility.
Purpose and Personalization: This expression is most effective when paired with one or two alternative time slots.
12. Below Are My Current Availability Options
Meaning: Introduces the time slots you can currently offer.
Tone: Clear, professional, and practical.
Example: Below are my current availability options for the upcoming client meeting.
Why and when to use it: This phrase is useful when your schedule may change and you want to communicate the options currently available.
Purpose and Personalization: The word “current” helps clarify that the listed times reflect your schedule at the moment.
13. I Can Meet During the Following Time Slots
Meaning: Specifies when you are able to attend a meeting.
Tone: Direct, professional, and collaborative.
Example: I can meet during the following time slots: Tuesday at 10 a.m. or Thursday at 1 p.m.
Why and when to use it: Choose this expression when the main purpose of the message is to schedule a meeting.
Purpose and Personalization: It is especially useful when responding to calendar invitations or meeting requests.
14. These Are My Preferred Meeting Times
Meaning: Identifies the times you would prefer to use for a meeting.
Tone: Confident, organized, and professional.
Example: These are my preferred meeting times for next week, although I may be able to accommodate another option.
Why and when to use it: Use this expression when you have preferred slots but want to remain open to discussion.
Purpose and Personalization: Mention your flexibility if the recipient’s schedule may be difficult to coordinate.
15. I Have Openings at the Following Times
Meaning: Indicates that specific appointment or meeting slots are available.
Tone: Professional, efficient, and service-oriented.
Example: I have openings at the following times for a consultation: Monday at noon and Wednesday at 3 p.m.
Why and when to use it: This expression is particularly appropriate for consultants, service providers, recruiters, and professionals who manage appointments.
Purpose and Personalization: Use it when you are offering bookable slots rather than simply sharing general availability.
16. My Schedule Permits a Meeting at the Following Times
Meaning: States that your existing commitments allow you to meet during the listed periods.
Tone: Formal, precise, and businesslike.
Example: My schedule permits a meeting at the following times: Tuesday morning or Friday afternoon.
Why and when to use it: Use this expression in formal correspondence or when communicating with senior professionals.
Purpose and Personalization: It is more formal than everyday scheduling language, so reserve it for situations where that tone is appropriate.
17. I Can Accommodate a Meeting During These Hours
Meaning: Indicates that you can arrange a meeting within the specified hours.
Tone: Cooperative, polished, and professional.
Example: I can accommodate a meeting during these hours on Wednesday or Thursday.
Why and when to use it: This phrase is useful when coordinating with clients, project teams, or external partners.
Purpose and Personalization: Include exact time ranges to make the options actionable.
18. The Following Windows Are Convenient for Me
Meaning: Presents periods that fit your schedule and are suitable for an appointment.
Tone: Formal, measured, and professional.
Example: The following windows are convenient for me to review the proposed timeline.
Why and when to use it: This wording is suitable for business correspondence involving multiple possible appointment periods.
Purpose and Personalization: “Time windows” can be an even clearer alternative when the recipient needs exact start and end times.
19. I Have Availability on the Following Dates
Meaning: Identifies the dates when you are available, without necessarily specifying exact hours.
Tone: Formal, concise, and organized.
Example: I have availability on the following dates for the second-round interview: October 26, 27, and 29.
Why and when to use it: Use this expression when the first step is choosing a date before agreeing on a specific time.
Purpose and Personalization: Add time slots afterward if the recipient needs more precise options.
20. I Am Happy to Share My Available Time Slots
Meaning: Willingly offers details about when you can meet.
Tone: Warm, helpful, and professional.
Example: I am happy to share my available time slots so we can arrange a convenient meeting.
Why and when to use it: This phrase is useful when responding positively to a request for your availability.
Purpose and Personalization: It adds warmth to a routine scheduling exchange without sacrificing professionalism.
21. My Calendar Is Open at the Following Times
Meaning: Indicates that the listed periods appear free in your calendar.
Tone: Practical, modern, and professional.
Example: My calendar is open at the following times for a project check-in.
Why and when to use it: Use this wording when coordinating calendar-based appointments with colleagues or business partners.
Purpose and Personalization: Verify that the times are genuinely available before offering them.
22. I Can Be Flexible With the Timing
Meaning: Communicates that you are willing to consider different meeting times.
Tone: Cooperative, approachable, and accommodating.
Example: I can be flexible with the timing, so please suggest a slot that works best for your team.
Why and when to use it: This expression is ideal when your schedule is adaptable and you want to make coordination easier.
Purpose and Personalization: If you have any restrictions, explain them briefly to avoid creating unrealistic expectations.
23. I Am Available Within the Following Time Frame
Meaning: Specifies the general period during which you can attend a meeting or complete an activity.
Tone: Formal, clear, and structured.
Example: I am available within the following time frame: Thursday between 1 p.m. and 4 p.m.
Why and when to use it: Use this phrase when the recipient needs a defined range rather than a single appointment time.
Purpose and Personalization: Specify the date and time zone if the recipient is located elsewhere.
24. These Are the Time Slots I Can Offer
Meaning: Presents the available options you can provide for a meeting or appointment.
Tone: Direct, helpful, and professional.
Example: These are the time slots I can offer for our initial consultation next week.
Why and when to use it: This wording works well when you are coordinating an appointment and taking an active role in scheduling.
Purpose and Personalization: It is particularly useful for recruiters, consultants, and project coordinators.
25. I Would Be Happy to Meet at Any of the Following Times
Meaning: Expresses willingness to meet during any of the listed periods.
Tone: Warm, courteous, and collaborative.
Example: I would be happy to meet at any of the following times to discuss the contract.
Why and when to use it: Use this phrase when all your proposed time slots are equally convenient.
Purpose and Personalization: It reassures the recipient that they can select whichever listed option works best.
26. Please See My Available Dates and Times
Meaning: Directs the recipient to a list of possible appointment dates and times.
Tone: Formal, concise, and organized.
Example: Please see my available dates and times below for the upcoming interview.
Why and when to use it: This is a practical choice for emails that include a schedule, table, or calendar attachment.
Purpose and Personalization: Use a clear layout so the recipient can quickly identify suitable options.
27. I Can Be Available at Your Convenience
Meaning: Indicates a willingness to arrange a meeting at a time that suits the recipient, within reasonable limits.
Tone: Courteous, accommodating, and diplomatic.
Example: I can be available at your convenience to discuss the proposed collaboration.
Why and when to use it: This expression is appropriate when communicating with a client or senior colleague whose schedule you wish to accommodate.
Purpose and Personalization: If you have limited availability, add specific time slots rather than implying that any time will work.
28. My Availability for the Proposed Meeting Is Outlined Below
Meaning: Introduces the times when you can attend a particular meeting.
Tone: Formal, precise, and business-oriented.
Example: My availability for the proposed meeting is outlined below for your review.
Why and when to use it: Use this phrase in structured business emails, formal project correspondence, or communications with external stakeholders.
Purpose and Personalization: It works especially well before a neatly formatted list of dates and times.
29. I Have Set Aside Time During the Following Periods
Meaning: Indicates that you have reserved or allocated time for a particular purpose.
Tone: Considerate, organized, and professional.
Example: I have set aside time during the following periods to review your recommendations.
Why and when to use it: Use this expression when you have deliberately reserved time for the meeting or task.
Purpose and Personalization: Only use it if you have genuinely allocated those periods for the intended activity.
30. The Following Times Are Suitable for Me
Meaning: States which time slots fit your schedule.
Tone: Neutral, polished, and professional.
Example: The following times are suitable for me to attend the planning meeting.
Why and when to use it: This expression is appropriate for routine scheduling emails and professional discussions.
Purpose and Personalization: Add a phrase such as “Please let me know which option you prefer” to invite a response.
31. I Am Available to Connect During These Times
Meaning: Offers specific periods for a call, video conference, or informal professional discussion.
Tone: Friendly, modern, and professional.
Example: I am available to connect during these times to discuss the next steps in the application process.
Why and when to use it: Use this phrase for remote work, networking, and virtual meetings.
Purpose and Personalization: Specify the communication method when it matters, such as a phone call or video conference.
32. Here Is a Summary of My Availability
Meaning: Introduces a concise overview of your schedule.
Tone: Organized, clear, and professional.
Example: Here is a summary of my availability for the upcoming training sessions.
Why and when to use it: This phrase is helpful when sharing several dates or time ranges in one message.
Purpose and Personalization: A short bullet-point list makes the information easier to scan.
33. I Can Offer the Following Meeting Times
Meaning: Presents possible meeting times for the recipient to choose from.
Tone: Proactive, helpful, and professional.
Example: I can offer the following meeting times for our discussion of the annual budget.
Why and when to use it: Use this expression when you are taking responsibility for proposing scheduling options.
Purpose and Personalization: Offer two or three realistic options to make the decision easier.
34. My Current Schedule Allows for the Following Options
Meaning: Explains which scheduling possibilities fit your existing commitments.
Tone: Professional, measured, and transparent.
Example: My current schedule allows for the following options for a meeting with the design team.
Why and when to use it: This phrase works well when balancing multiple commitments or communicating with a busy team.
Purpose and Personalization: The word “current” leaves room for future changes without promising additional availability.
35. I Am Open at the Following Times
Meaning: Indicates that the listed periods are free for a meeting or appointment.
Tone: Concise, friendly, and businesslike.
Example: I am open at the following times for a quick discussion about the campaign.
Why and when to use it: This expression is common in informal professional communication, particularly with familiar colleagues.
Purpose and Personalization: For highly formal emails, “I am available at the following times” is usually more polished.
36. The Times Listed Below Fit My Schedule
Meaning: Confirms that the specified time slots are compatible with your existing commitments.
Tone: Clear, confident, and professional.
Example: The times listed below fit my schedule for the proposed consultation.
Why and when to use it: Use this wording when responding to someone who has requested your available appointment times.
Purpose and Personalization: Present your options clearly and invite the recipient to select one.
37. I Can Make Time on the Following Dates
Meaning: Communicates that you can arrange to be available on specific dates.
Tone: Flexible, helpful, and professional.
Example: I can make time on the following dates to discuss the revised strategy.
Why and when to use it: This phrase is useful when you are willing to adjust your routine to accommodate a meeting.
Purpose and Personalization: Add exact hours if the recipient needs more than a list of dates.
38. I Am Available at the Times Indicated Below
Meaning: Refers to the specific availability details presented later in the message.
Tone: Formal, structured, and precise.
Example: I am available at the times indicated below for the proposed consultation.
Why and when to use it: Choose this expression for formal correspondence, appointment coordination, or messages that include a schedule attachment.
Purpose and Personalization: It is particularly effective when your available slots appear in a table or a clearly formatted list.
Conclusion
Knowing different professional ways to say “My availability is as follows” helps you communicate your schedule with clarity, confidence, and courtesy. Whether you are arranging an interview, coordinating a client meeting, or responding to a colleague, the right expression makes scheduling more straightforward and your message more natural. Choose alternatives that match your relationship with the recipient and the formality of the situation. By sharing specific time slots and remaining appropriately flexible, you can make professional communication more effective while showing respect for everyone’s time.
Discover More Articles
30+ Polite Alternatives to Say Thank You for Your Reply (2026)
30+ Formal and Friendly Ways to Express Appreciation After a Conversation
30+ Ways to Ask When Is a Good Time in Emails and Meetings
