Clear communication does more than deliver information—it shapes how your message is received. The phrase “please be informed” is commonly used to introduce an important update, clarification, announcement, or decision. While it is grammatically correct and professional, using the same expression repeatedly can sometimes make emails and workplace messages sound formal or repetitive. Fortunately, there are many polished alternatives that can communicate the same idea while adding warmth, clarity, urgency, or professionalism. Choosing the right “please be informed” alternatives can help you adapt your tone to different audiences and situations. Whether you are writing a business email, notifying a colleague, communicating with customers, or making a formal announcement, the right wording can make your message more natural and effective.
What Does “Please Be Informed” Mean?
“Please be informed” is a formal expression used to tell someone that they should take notice of particular information. It often introduces an important fact, update, decision, instruction, or announcement.
For example:
“Please be informed that the meeting has been rescheduled to Thursday.”
The phrase has a formal, neutral, and somewhat official tone. It is especially common in business correspondence, administrative notices, customer service messages, institutional communication, and professional emails.
Although polite, “please be informed” can occasionally sound stiff or impersonal when used in everyday conversation. In less formal situations, a warmer alternative may sound more natural.
When to Use “Please Be Informed”
“Please be informed” works best when the information deserves the recipient’s attention and the communication needs to remain professional.
In Professional Emails
Use it when communicating an important update, policy, deadline, or decision.
“Please be informed that the submission deadline has been extended.”
In Workplace Communication
It can introduce operational changes or important announcements.
“Please be informed that the office will remain closed on Monday.”
In Customer Communication
Businesses may use the phrase to communicate service updates.
“Please be informed that your appointment has been moved to 3:00 p.m.”
In Formal Notices
It is suitable for official announcements and institutional correspondence.
“Please be informed that all applications must be submitted electronically.”
In Casual Communication
The phrase may sound unnecessarily formal among friends or close colleagues. A simpler expression such as “Just wanted to let you know” may be more appropriate.
Is “Please Be Informed” Polite or Professional?
Yes, “please be informed” is polite and professional, particularly in formal written communication. It signals that the recipient should pay attention to the information that follows.
However, its tone can feel official, distant, or slightly rigid depending on the context. For example, a government notice may naturally say:
“Please be informed that the office will be closed tomorrow.”
But in an email to a friendly colleague, this might sound overly formal. A more conversational option could be:
“Just wanted to let you know that the office will be closed tomorrow.”
The best alternative depends on your relationship with the reader, the importance of the information, and the level of formality required.
30+ Polite Ways to Say “Please Be Informed”
1. Please Be Advised
Meaning: Asks the recipient to take note of important information.
Tone: Formal, professional, authoritative.
Example Sentence: Please be advised that the office will close at 4 p.m. on Friday.
Why/when to use it: Use this in formal emails, policies, notices, and business correspondence when the information requires attention.
Purpose and Personalization: This is one of the closest professional alternatives to “please be informed.”
2. Please Take Note
Meaning: Politely asks someone to pay attention to specific information.
Tone: Professional, clear, direct.
Example Sentence: Please take note of the revised submission deadline.
Why/when to use it: Ideal when you want to highlight a deadline, instruction, or important change without sounding overly formal.
3. Please Note
Meaning: Directs attention to information that follows.
Tone: Concise, professional, neutral.
Example Sentence: Please note that all documents must be submitted by Friday.
Why/when to use it: Use it when you want a short, natural alternative for professional emails and written notices.
4. Kindly Be Advised
Meaning: Politely informs the recipient about something important.
Tone: Formal, courteous, respectful.
Example Sentence: Kindly be advised that your request is currently under review.
Why/when to use it: Suitable for customer service, administrative communication, and formal correspondence.
5. Kindly Take Note
Meaning: Politely asks someone to pay attention to particular information.
Tone: Courteous, formal, respectful.
Example Sentence: Kindly take note of the updated payment instructions.
Why/when to use it: A good choice when communicating instructions or changes respectfully.
6. We Would Like to Inform You
Meaning: Introduces information that the sender wants the recipient to know.
Tone: Formal, courteous, professional.
Example Sentence: We would like to inform you that your application has been successfully received.
Why/when to use it: Particularly effective in customer emails, company announcements, and formal notifications.
7. We Would Like to Bring to Your Attention
Meaning: Politely highlights something the recipient should notice.
Tone: Formal, diplomatic, professional.
Example Sentence: We would like to bring to your attention the changes to our cancellation policy.
Why/when to use it: Use this when drawing attention to a specific matter that may require consideration.
8. We Wish to Inform You
Meaning: Formally communicates information or an official update.
Tone: Formal, traditional, professional.
Example Sentence: We wish to inform you that your request has been approved.
Why/when to use it: Appropriate for official letters, institutional notices, and formal business communication.
9. We Would Like You to Know
Meaning: Shares information in a more personal and approachable way.
Tone: Warm, professional, considerate.
Example Sentence: We would like you to know that your feedback has been carefully reviewed.
Why/when to use it: Choose this when you want professionalism without sounding overly bureaucratic.
10. We Want to Keep You Informed
Meaning: Indicates that the recipient is being updated intentionally.
Tone: Friendly, transparent, professional.
Example Sentence: We want to keep you informed about the progress of your application.
Why/when to use it: Excellent for ongoing projects, customer communication, and relationship-focused business writing.
11. For Your Information
Meaning: Provides information for the recipient’s awareness or reference.
Tone: Neutral, professional, concise.
Example Sentence: For your information, the revised schedule is attached.
Why/when to use it: Use it when the recipient does not necessarily need to take action but should know about the information.
12. For Your Awareness
Meaning: Indicates that the recipient should be aware of something.
Tone: Professional, neutral, polished.
Example Sentence: For your awareness, the project timeline has been adjusted.
Why/when to use it: Useful when sharing background information or updates that may affect the recipient later.
13. For Your Attention
Meaning: Signals that information deserves the recipient’s attention.
Tone: Formal, direct, professional.
Example Sentence: For your attention, please find the updated compliance requirements below.
Why/when to use it: Best for documents, formal emails, and matters requiring careful review.
14. Please Be Aware
Meaning: Politely tells someone that they should know about a particular situation.
Tone: Professional, straightforward, neutral.
Example Sentence: Please be aware that processing times may vary during the holiday period.
Why/when to use it: Useful when communicating conditions, limitations, risks, or expectations.
15. Please Keep in Mind
Meaning: Asks the recipient to remember or consider specific information.
Tone: Friendly, professional, conversational.
Example Sentence: Please keep in mind that the final schedule may change.
Why/when to use it: Ideal when you want a softer alternative that encourages consideration rather than simply delivering a notice.
16. Please Keep This in Mind
Meaning: Encourages someone to remember information while making a decision or taking action.
Tone: Warm, considerate, conversational.
Example Sentence: Please keep this in mind when preparing your final proposal.
Why/when to use it: Works well with colleagues, clients, students, and team members.
17. I’d Like to Let You Know
Meaning: Personally introduces information the recipient should know.
Tone: Friendly, professional, approachable.
Example Sentence: I’d like to let you know that the documents have been approved.
Why/when to use it: A natural choice for one-to-one professional emails.
18. I Wanted to Let You Know
Meaning: Casually and politely shares an update.
Tone: Friendly, warm, conversational.
Example Sentence: I wanted to let you know that tomorrow’s meeting has been moved online.
Why/when to use it: Excellent for everyday workplace communication when “please be informed” feels too formal.
19. Just to Keep You Informed
Meaning: Shares information as part of keeping someone updated.
Tone: Friendly, professional, relaxed.
Example Sentence: Just to keep you informed, we have received confirmation from the supplier.
Why/when to use it: Particularly useful for project updates and ongoing conversations.
20. Just to Let You Know
Meaning: Provides a brief, informal update.
Tone: Casual, friendly, approachable.
Example Sentence: Just to let you know, the meeting room has been changed to Room 204.
Why/when to use it: Best for colleagues, familiar clients, friends, and less formal communication.
21. I’d Like to Bring This to Your Attention
Meaning: Politely highlights a specific matter.
Tone: Professional, diplomatic, attentive.
Example Sentence: I’d like to bring this to your attention before we finalize the agreement.
Why/when to use it: Use it when something deserves careful consideration or action.
22. We Would Like to Make You Aware
Meaning: Formally informs someone about an issue, change, or circumstance.
Tone: Formal, informative, professional.
Example Sentence: We would like to make you aware of the updated security requirements.
Why/when to use it: Suitable for organizations communicating policies, procedures, and important changes.
23. Please Be Mindful That
Meaning: Encourages someone to consider or remember a particular fact.
Tone: Respectful, thoughtful, professional.
Example Sentence: Please be mindful that processing times may increase during peak periods.
Why/when to use it: Useful when the information involves expectations, limitations, or potential consequences.
24. Please Bear in Mind
Meaning: Politely asks someone to remember an important consideration.
Tone: Polished, formal, considerate.
Example Sentence: Please bear in mind that all requests are subject to availability.
Why/when to use it: A sophisticated alternative for professional emails and formal discussions.
25. Please Consider This Information
Meaning: Asks the recipient to take particular information into account.
Tone: Professional, thoughtful, diplomatic.
Example Sentence: Please consider this information when reviewing the proposed timeline.
Why/when to use it: Best when information should influence a decision or evaluation.
26. I’d Like to Share an Important Update
Meaning: Introduces information that is relevant or significant.
Tone: Professional, positive, engaging.
Example Sentence: I’d like to share an important update regarding the upcoming project.
Why/when to use it: More engaging than “please be informed,” especially in team communication.
27. We’re Writing to Inform You
Meaning: Formally states the purpose of a written communication.
Tone: Formal, traditional, professional.
Example Sentence: We’re writing to inform you that your membership will renew automatically next month.
Why/when to use it: Commonly used for official emails, letters, customer notices, and organizational communication.
28. This Is to Inform You That
Meaning: Directly introduces an official notification.
Tone: Formal, official, direct.
Example Sentence: This is to inform you that the scheduled maintenance will begin at midnight.
Why/when to use it: Appropriate for formal notices and official announcements, although it can sound more bureaucratic than conversational alternatives.
29. We’d Like to Update You
Meaning: Indicates that new information is being provided.
Tone: Professional, friendly, transparent.
Example Sentence: We’d like to update you on the progress of your application.
Why/when to use it: Ideal when communicating ongoing developments rather than a one-time announcement.
30. Please Be Made Aware
Meaning: Formally indicates that someone should know about something.
Tone: Formal, administrative, serious.
Example Sentence: Please be made aware that additional documentation may be required.
Why/when to use it: Suitable for highly formal or administrative communication, though more natural alternatives are often preferable in everyday emails.
31. We’d Like to Keep You Updated
Meaning: Promises or provides continuing communication about developments.
Tone: Friendly, professional, reassuring.
Example Sentence: We’d like to keep you updated as the project moves into its next phase.
Why/when to use it: Especially useful when communication will continue over time.
32. Please Take This Into Consideration
Meaning: Asks the recipient to consider the information carefully.
Tone: Professional, diplomatic, respectful.
Example Sentence: Please take this into consideration when planning the next stage of the project.
Why/when to use it: Best when the information has a direct bearing on a decision or course of action.
33. We’d Like to Draw Your Attention to
Meaning: Politely directs focus toward a particular matter.
Tone: Formal, polished, diplomatic.
Example Sentence: We’d like to draw your attention to the revised terms and conditions.
Why/when to use it: Excellent for contracts, reports, policies, business emails, and formal documents.
34. Please Note the Following
Meaning: Signals that the information immediately afterward deserves attention.
Tone: Formal, concise, professional.
Example Sentence: Please note the following changes to the registration process.
Why/when to use it: Particularly effective before a list, set of instructions, or series of important updates.
35. We’d Like to Clarify
Meaning: Introduces information intended to remove confusion or establish facts.
Tone: Professional, diplomatic, clear.
Example Sentence: We’d like to clarify that the quoted price does not include delivery charges.
Why/when to use it: Use this when correcting a misunderstanding or making an important point more precise.
36. Please Take Notice That
Meaning: Formally calls attention to an official fact or announcement.
Tone: Very formal, official, authoritative.
Example Sentence: Please take notice that the revised policy will take effect on January 1.
Why/when to use it: Better suited to formal notices and official documents than casual workplace emails.
37. We’d Like to Keep You Informed of
Meaning: Indicates that the recipient will receive relevant information about an ongoing matter.
Tone: Professional, transparent, reassuring.
Example Sentence: We’d like to keep you informed of any further developments.
Why/when to use it: A strong choice for customer relations, project management, and ongoing professional communication.
38. For Your Reference
Meaning: Provides information that the recipient may consult when needed.
Tone: Neutral, professional, practical.
Example Sentence: For your reference, I’ve attached the previous version of the agreement.
Why/when to use it: Use this when the information is useful for context or future consultation rather than requiring immediate action.
39. Please Familiarize Yourself With
Meaning: Politely asks someone to review and understand specific information.
Tone: Professional, direct, formal.
Example Sentence: Please familiarize yourself with the updated workplace guidelines before Monday.
Why/when to use it: Particularly useful when employees, students, or team members need to understand a new policy or procedure.
40. We’d Like to Bring This Update to Your Attention
Meaning: Highlights a new development that may be relevant to the recipient.
Tone: Professional, polished, informative.
Example Sentence: We’d like to bring this update to your attention before the next stage of the project.
Why/when to use it: A useful modern alternative when you want to combine professionalism with a slightly warmer tone.
Conclusion
Using the same phrase repeatedly can make even professional communication feel predictable. Exploring different “please be informed” alternatives allows you to match your wording to the situation, audience, and desired tone. Expressions such as “please note,” “please be advised,” “we’d like to keep you informed,” and “I wanted to let you know” offer different levels of formality and warmth. The most effective choice depends on whether you are writing an official notice, business email, customer message, or casual workplace update. Experiment with these alternatives naturally, and choose language that makes your message clear, respectful, and appropriate for the person receiving it.
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