In professional and formal communication, the phrase “This is to inform you” is commonly used to deliver important updates, announcements, or official notices. While it is clear and functional, it can often sound repetitive, overly rigid, or impersonal in modern communication settings. As writing styles evolve across emails, business messages, and digital platforms, people increasingly prefer more natural, engaging, and reader-friendly alternatives.
Using varied expressions not only improves clarity but also helps tailor your message tone—whether formal, polite, or conversational. The right wording can make your communication feel more respectful, approachable, and impactful. In this article, you’ll discover 30+ powerful alternatives to “This is to inform you” along with meanings, tones, and real examples to help you communicate more effectively in any situation.
What Does “This Is to Inform You” Mean?
“This is to inform you” is a formal phrase used to introduce important information. It signals that the sender is about to share an update, instruction, or announcement. It is commonly found in official emails, notices, and business correspondence.
The tone is typically formal, neutral, and direct. While it ensures clarity, it can sometimes sound mechanical or outdated in modern communication styles where a more human tone is preferred.
When to Use It
This phrase and its alternatives are used in:
- Formal emails (HR updates, company announcements)
- Academic communication
- Government or legal notices
- Business reports and memos
- Professional but polite messaging
Examples:
- “This is to inform you that your application has been approved.”
- “Please be informed that the meeting has been rescheduled.”
In modern communication, many professionals prefer softer or more engaging alternatives depending on context.
Is It Polite or Professional?
Yes, “This is to inform you” is both polite and professional. However, it leans heavily toward formal communication and may sound slightly stiff in casual or friendly settings.
In business writing, it is acceptable but often replaced with smoother alternatives like “We would like to inform you” or “Please be advised.” In informal communication, simpler phrases like “Just letting you know” are preferred.
Choosing the right variation helps balance professionalism with readability and tone.
30+ Other Ways to Say “This Is to Inform You”
1. We would like to inform you
Meaning: A polite version of delivering information
Tone: Formal, respectful
Example: We would like to inform you that your request has been approved.
Explanation: Common in corporate communication for soft delivery
Purpose: Adds warmth and professionalism
2. Please be informed
Meaning: Direct notice to the reader
Tone: Formal
Example: Please be informed that the office will remain closed tomorrow.
Explanation: Frequently used in official notices
Purpose: Clear and authoritative tone
3. Kindly note
Meaning: Polite reminder or notice
Tone: Polite, formal
Example: Kindly note that deadlines will not be extended.
Explanation: Used for emphasizing important points
Purpose: Soft but firm communication
4. We wish to inform you
Meaning: Formal introduction of information
Tone: Professional
Example: We wish to inform you about the upcoming changes in policy.
Explanation: Slightly more formal than “we would like”
Purpose: Ideal for official updates
5. This is to notify you
Meaning: Official notification
Tone: Legal, formal
Example: This is to notify you of your account suspension.
Explanation: Often used in legal/business contexts
Purpose: Strong and formal notice
6. You are hereby informed
Meaning: Direct formal notification
Tone: Very formal
Example: You are hereby informed of the decision taken by the committee.
Explanation: Common in legal documents
Purpose: Authoritative communication
7. We would like to let you know
Meaning: Friendly information sharing
Tone: Semi-formal
Example: We would like to let you know about the schedule update.
Explanation: More conversational than strict formal phrases
Purpose: Balances professionalism and warmth
8. Just to inform you
Meaning: Simple introduction to information
Tone: Neutral
Example: Just to inform you, the meeting has started.
Explanation: Casual professional tone
Purpose: Quick updates
9. We are pleased to inform you
Meaning: Positive announcement
Tone: Formal, positive
Example: We are pleased to inform you that you have been selected.
Explanation: Used for good news
Purpose: Builds positive emotional impact
10. We regret to inform you
Meaning: Negative announcement
Tone: Formal, empathetic
Example: We regret to inform you that your application was unsuccessful.
Explanation: Used for disappointing news
Purpose: Softens negative messages
11. Please note that
Meaning: Important instruction or update
Tone: Formal, directive
Example: Please note that the deadline has been extended.
Explanation: Common in business emails
Purpose: Highlights key details
12. This serves as notice
Meaning: Official written notice
Tone: Legal/formal
Example: This serves as notice of termination of contract.
Explanation: Strong legal tone
Purpose: Used in contracts and formal documents
13. We hereby inform you
Meaning: Official declaration
Tone: Highly formal
Example: We hereby inform you of the policy change.
Explanation: Traditional legal phrasing
Purpose: Authority-driven communication
14. It is important to inform you
Meaning: Emphasizing importance
Tone: Formal
Example: It is important to inform you about the security update.
Explanation: Highlights urgency
Purpose: Draws attention
15. We would like to bring to your attention
Meaning: Drawing focus to information
Tone: Formal, polite
Example: We would like to bring to your attention the revised guidelines.
Explanation: Professional emphasis
Purpose: Highlights critical updates
16. This message is to update you
Meaning: Providing an update
Tone: Neutral
Example: This message is to update you on project progress.
Explanation: Modern email style
Purpose: Clear communication
17. We are writing to inform you
Meaning: Standard email opening
Tone: Formal
Example: We are writing to inform you about your appointment.
Explanation: Very common in business emails
Purpose: Professional clarity
18. Please be advised
Meaning: Official guidance or warning
Tone: Formal
Example: Please be advised that access is restricted.
Explanation: Used in legal/business settings
Purpose: Strong advisory tone
19. We would like to advise you
Meaning: Suggestive information
Tone: Formal, polite
Example: We would like to advise you to update your password.
Explanation: Slightly softer than “warn”
Purpose: Professional guidance
20. This is a notification that
Meaning: Formal alert
Tone: Neutral/formal
Example: This is a notification that your order has shipped.
Explanation: Common in automated messages
Purpose: Clear system-like communication
21. We take this opportunity to inform you
Meaning: Formal introduction of information
Tone: Professional
Example: We take this opportunity to inform you about new services.
Explanation: Used in announcements
Purpose: Structured formal messaging
22. Allow us to inform you
Meaning: Polite introduction
Tone: Formal, courteous
Example: Allow us to inform you of your membership approval.
Explanation: Polished and respectful
Purpose: Customer service communication
23. This is an announcement that
Meaning: Public or official message
Tone: Formal
Example: This is an announcement that the event is postponed.
Explanation: Used in public updates
Purpose: Clear announcement style
24. We are writing to notify you
Meaning: Formal notification
Tone: Professional
Example: We are writing to notify you of changes in policy.
Explanation: Direct business communication
Purpose: Standard corporate tone
25. This is to bring to your notice
Meaning: Drawing attention
Tone: Formal
Example: This is to bring to your notice the error in billing.
Explanation: Emphasizes awareness
Purpose: Corrective communication
26. We wish to bring to your attention
Meaning: Polite emphasis
Tone: Formal
Example: We wish to bring to your attention new guidelines.
Explanation: Slightly softer alternative
Purpose: Professional clarity
27. You are requested to note
Meaning: Instructional notice
Tone: Formal, directive
Example: You are requested to note the updated schedule.
Explanation: Common in official letters
Purpose: Instructional tone
28. This is to update you regarding
Meaning: Providing updates
Tone: Neutral/formal
Example: This is to update you regarding your application status.
Explanation: Modern alternative
Purpose: Informative clarity
29. We would like to apprise you
Meaning: Formal information sharing
Tone: Highly formal
Example: We would like to apprise you of recent developments.
Explanation: Advanced professional tone
Purpose: Executive-level communication
30. Please be notified
Meaning: Formal notification
Tone: Official
Example: Please be notified that services will be suspended.
Explanation: Often used in institutional messages
Purpose: Strong formal alert
31. This is to make you aware
Meaning: Informing awareness
Tone: Neutral
Example: This is to make you aware of system updates.
Explanation: Simple and modern
Purpose: Clear communication
32. We are glad to inform you
Meaning: Positive announcement
Tone: Friendly, formal
Example: We are glad to inform you that your request is approved.
Explanation: Used for good news
Purpose: Builds positive tone
Conclusion
Using alternatives to “This is to inform you” can significantly improve the tone and effectiveness of your communication. Instead of sounding repetitive or overly formal, you can choose expressions that match the context, audience, and emotional intent. Whether you want to sound professional, polite, or friendly, these variations give you flexibility and clarity. By practicing these phrases naturally in your writing, you can make your emails and messages more engaging, modern, and impactful.
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